SLSU-Bontoc Records Officer II Attends Training on BRAM
Ms. Shanette Joy Vivien Amador, Records Officer II of Southern Leyte State University - Bontoc Campus, participated in the Regional Seminar-Workshop on Basic Records and Archives Management (BRAM) organized by the National Archives of the Philippines (NAP) on March 18-20, 2025, at 456 Hotel Le Grande, Baguio City.
Ms. Amador emphasized that records and archives management is a shared responsibility, extending beyond just a job—it is a commitment to preserving an institution's history. “A well-organized institution relies on dedicated records officers to ensure that valuable documents are properly preserved, protected, and readily accessible,” she added.
The three-day training featured insightful discussions led by experts from the National Archives of the Philippines (NAP). Among the resource speakers were Mr. Terrence Michael A. Tablizo, Supervising Records Management Analyst, who provided an in-depth overview of RA9470 NAP Act of 2007 which highlights the records management policies and compliance standards; Ms. Christin E. Licopit, Senior Records Management Analyst, who discussed best practices in records disposition administration; and Ms. Virginia S. Raymundo, Chief Records Management Analyst, who focused on records center administration and security of records.
The expertise of the resource speakers equipped participants with valuable knowledge and practical strategies to improve institutional records and archives management.
Mr. Tablizo emphasized that the Basic Records and Archives Management (BRAM) seminar focuses on simplifying the proper handling of records throughout their entire lifecycle, from creation to final disposition. “From womb to tomb, records and archives serve as the lifeblood of an organization, holding both historical and research value,” he explained.
Meanwhile, Ms. Licopit introduced the “3 Es” of best practices in file management—Efficiency, Effectiveness, and Economy. She highlighted that these principles ensure higher productivity at a lower cost, allowing organizations to retrieve files in less time. “Efficient file management means being able to access documents quickly and easily, reducing delays and improving overall workflow,” she added.
Ms. Raymundo concluded the seminar-workshop by stressing the importance of safeguarding records against unauthorized disclosure, damage, destruction, and loss. She highlighted the critical role of records officers in maintaining the integrity and security of institutional documents.
“It is essential that those handling records hold plantilla positions to ensure accountability and continuity in records management,” Raymundo stated. She explained that having permanent and designated personnel in records offices reinforces responsibility, compliance with archival standards, and the proper preservation of official documents, ensuring they remain protected for future reference and institutional use.
The seminar-workshop not only strengthened the participants’ knowledge of records and archives management but also underscored its crucial role in institutional efficiency and accountability. With the skills and insights gained, attendees, including SLSU-Bontoc’s Ms. Amador, are better equipped to uphold best practices in records preservation, ensuring that valuable documents remain secure, accessible, and protected for future generations.
This initiative aligns with several United Nations Sustainable Development Goals (SDGs), particularly SDG 4: Quality Education, SDG 8: Decent Work and Economic Growth, SDG 9: Industry, Innovation, and Infrastructure & SDG 12: Responsible Consumption and Production.
